Currently, email communication is very important, especially for business needs, so the need to backup AOL emails is more significant now more than ever. Whether such emails stored personal memories or important business communications, it can be rather stressful to lose them. For instance, AOL Mail is a popular email service that many people use, and the information contained in the mail is valuable and needs to be safeguarded. This requires effective solutions to guarantee that your online valuables are always secure.
Well, that is where the AOL Email Backup tool along with the hand-operated steps play a crucial role. This AOL email backup guide will help you to back up AOL emails without much hassle and give you a step by step guide. In this article, you will find basic and advanced ways of backing up AOL emails, no matter whether you are a tech genius or a complete newbie.
Why do users backup AOL Mail?
AOL Mail is not an email service, it is an essential tool for many individuals who use it on a daily basis. Being the one of the leading web portals and online service provider, AOL has set its reputation in the market. Perhaps the most important factor for several years has been the ability to check on your mail at any time of the day or from any part of the world due to its convenience. Still, why do therefore many people and companies continue to prefer to backup AOL emails?
Here are the main reasons to backup AOL Mail
- Preventing data loss: All AOL emails with important messages and attachments can be saved, and users can use them in case of need. If there is an issue with the online service or local system, at least there is a backup which would be useful.
- Recovery from accidental deletion: An email can be deleted without consent or knowledge as a result of an accidental hit of the delete button but this is not a worry when AOL emails are backed up your data.
- Long-term availability: In emails people may contain important information. As noted, storing AOL emails is useful only if they are backed-up and kept online for a very long time.
- Migration flexibility: It is also useful when you want to switch between different providers but kept the AOL account active or when you want to copy AOL emails to another account. One of the benefits of the backup AOL emails is that they can be easily imported into different email services which provides the extent of flexibility which a user can have over the data.
- Legal compliance: This article suggests that if a business is utilizing AOL Mail, then they may be required by law to back up their emails. There is a possibility that it may be necessary to retain records of the communication for several purposes including regulation compliance.
- Safety: This is often a relieving factor given the fact that all your emails are backed up somewhere safely. You do not have to worry of losing vital data.
How to export your AOL emails using Gmail
This is another method that effectively used to backup AOL emails on the desktop. You require to migrate AOL to Gmail and download messages when you are on the move. Here’s what you’ll do:
- Launch a web browser and go to the Gmail website; then enter your Google login information.
- Next click on the gear icon that is located in the upper right corner of the program.
- Open See all settings.
- Navigate to Account, and Import.
- Select, Import from another address. Gmail enables the user to Open Outlook, Yahoo, AOL to import your messages.
- It starts a new window for keying in the AOL e-mail address. Click Continue.
- Enter the password to the AOL account.
- Click on Agree to give Gmail consent to begin to log in to the AOL account details.
- Click on ‘OK’ to close the pop up menu and let Gmail pull in your AOL emails. The estimated time that the import will take is based on the total number of messages in your inbox.
- You will also notice an Import complete message at the top.
- Locate your AOL email address under the Labels option.
- Select an email, and in the upper right corner, click on the three horizontal dots.
- Choose Download message, and Gmail will save the same on your PC in the . eml format.
You can follow the same for all of your AOL messages and convert them to . eml format on the following PC.
How to export your AOL emails using Outlook
Using Microsoft Outlook desktop app, users can add their gmail, iCloud, outlook, AOL and many other Email Service Providers. If you are using outlook desktop app, and you added AOL, the follow the following easy steps to export the inbox.
- Open the Microsoft Outlook on the Window.
- Go to click the File in the menu bar.
- Click on Open & Export from the toolbar.
- Select Import/Export.
- Under the Choose an action to perform option, opt for ‘Export to a file’. Click Next.
- Then click on ‘Open Outlook Data File (. pst) as a file of type’. Select Next.
- Select your AOL account. You can also click the Filter symbol and choose to export all emails containing specific words or from particular senders. Outlook also makes it easy to export AOL emails within a given period.
- Click Next.
- Go to the browse tab and select a specific location on your computer or an external hard drive.
- Click on Finish and the app instructs you to input an Outlook data file password.
- Input a password and confirm the same. Click OK.
Outlook does create a backup file and this file is saved in the PC of the user. Lastly, you have to remember Outlook data file password because you provide it when you import AOL messages to the other email inboxes.
AOL emails can also be exported by using third-party software
You can also export your AOL messages on the desktop using third-party applications. Using these apps has other features, such as auto-backup and filtering of emails, we suggest that you stick to the above tips because it is free of cost and many such third party apps demand some charges but is less time consuming and can be easily done.
Conclusion:
AOL emails can be backed up to Gmail or Outlook to ensure that the message is safe and easily retrievable. Outlook provides more features for managing saved messages and folders, while manual export to Gmail allows for a significantly larger storage space and searching through the Gmail archive. For this, routine backups across these applications ensure the safety of your data and the reliability of your email preservation system.
