Zoho Mail is an IMAP professional end-focused platform that effectively facilitates email communication within organizations. It also offers to backup Zoho Mail to ensure data safety and easy recovery. The application has other attributes like contacts, calendars, tasks, and bookmarks. Thus, the Zoho Mail app is safeguarded by two-factor authentication and other security features. It also offers connections with Zoho applications like Zoho CRM, Creator, and Projects, and third-party applications like Zapier.
ZOHO Mail Benefits and its Key Features proved that Zoho Mail can indeed benefit businesses and provide the essential tools needed to communicate effectively and efficiently.
However, there may be cases where users are required to archive or back up their Zoho Mail emails regardless of their security and integration capabilities.
Backup requirement of Zoho mail
Following are some genuine reasons for backup Zoho Mail data which we have listed.
- To prevent users from accidentally deleting their emails
- This will be used as database for business compliances/ legal requirements.
- Zoho Mail can be accessed anytime anywhere and the data can be shared with other people.
- To construct some form of storage in the mailboxes of Zoho Mail
- As a protective measure to safeguard Zoho Mail emails from dangerous attacks from internet hoodlums, malware, and viruses.
- This option can be done for free to back up Zoho mail.
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A free way to backup Zoho mail
To manually backup Zoho Mail emails for free there is the Import/Export functions in the email client functionality. With this feature, it is possible to store the different emails in EML file format to the users PC.
Here is how it works:
- Log into your Zoho Mail using your online account.
- With the help of the mail client, go to the settings of the application by clicking on the setting button.
- When you are on the Settings page, go down on the page and switch to the Import/Export Emails tab. Go to the Export History link that is below it.
- Under the Export area of the opened Import/Export Emails window, choose the needed folder and apply a date filter range if necessary. It is advisable to ensure that the Include Subfolders option is checked to transfer all subfolders to the selected mailbox folder.
- Once the selections are made, there will be an Export button available to begin the exporting process of the Zoho Mail emails.
- Once the export has been done, the Zoho Mail will send a mail to the user with an option to say Show zip links as the link. When the user clicks on this link, it will take them to the page where the EML files have been exported.
- After downloading the Zip file the user can extract it to his/her desired system directory. Therefore, the conversion of Zoho Mail emails into EML files is done successfully in the manual method.
Conclusion:
Converting Zoho Mail emails to EML files using the manual method is an effective option. This method of converting emails can be effective because, in general, EML files can be read by many email programs, meaning that the exported EML files enjoy wider compatibility. EML format can generally be read by most email clients, such as Microsoft Outlook, Thunderbird, and Apple Mail, which will allow your backups to be accessed across different platforms. This flexibility makes the manual backup method a reasonable way to preserve your email data.
Also, read this informative article about Zoho Mail’s Features, Advantages, and Prices.
